Should you send an
termination of employment  letter?

It's important to send a dismissal letter when ending an employee's contract, because it provides clear documentation of the decision. The letter outlines the reasons for the dismissal, and ensures that both parties understand the terms of the termination. This helps avoid misunderstandings and can protect your business legally by showing that proper procedures were followed. Sending this letter is a key step in making sure the process is fair and compliant with employment laws.

How to use this letter:

Clearly communicate the decision

Summarise the disciplinary process and provide a clear explanation of why the employment is being terminated.

Address the notice period

Outline whether the employee is required to work their notice period or will receive a payment in lieu, making sure expectations are clear.

Detail final payments and benefits

Include information about the final payslip, holiday entitlement, and any pension or benefits that will cease upon termination.

Explain the return of company property

Provide instructions for returning company items and any potential consequences if property is missing or damaged.

Please note

This template is designed to help you draft your own termination of employment letter. Since every case is different, tailor it to your specific situation. If you need help, reach out to one of our employment lawyers.